Onboarding Participants

Creating a Participant

Note Personal Identifiable Information (PII) is never shared with the sponsor, and if your site is in a location where the study sponsor has prevented you from collecting PII, then the fields requesting PII are not displayed or required.

Ensure that you are in the study you want to add the participant to, and in the Participants tab, select Add Participant.
If a SiteVault connection exists, you can select their participant from the list and select Next. If no participants are displayed, select the Add New Participant link under the list.
Enter or review the participant’s information, and select Next. To streamline the sign-up process for participants, Veeva recommends adding an email and phone number.
If necessary, select group information.
If necessary, add caregiver information for the participant, and select Next.
Confirm that the participant information is correct, and select Confirm.
Note: The status on the participant list is not updated until you refresh the page.
Select Close.

Generating an Activation Code

If the participant or caregiver is not able to register with the code that was provided, you can generate a new code. You can also generate this code to allow a participant to reset their login information.

In the Participants tab, select a participant’s ID.
Select Get Activation Code, and if needed, select For Participant or For Caregiver to indicate which code you want to generate.
Direct the user to enter the activation code in MyVeeva for Patients. The activation code expires thirty days after you generate it.