eSignature Overview

eSignatures provide a way for users to complete approval tasks and electronically sign documents. Documents have varying eSignature needs based on the document type and state. SiteVault will only offer an eSignature workflow appropriate for the document type and its current lifecycle state.

Three eSignature document workflows are available in SiteVault:

• Send for eSignature Approval
  • Collect eSignatures on documents requiring one or more signatures for approval.
  • Available on the Draft to Current, Draft to Final, and Draft to Final - Source lifecycles, with the exception of the Informed Consent Form (signed) document type.
  • Available while in the Draft status.
  • Not intended for Principal Investigator (PI) oversight.
• Send for eSignature
  • Available on document types that require an eSignature for a specific reason (typically noted on the form).
  • Available while in the Draft status.
  • Examples:
    • CV
    • Financial Disclosure
    • Informed Consent Form (signed)
• Send for Investigator Signature
  • Send the document to one or more of your study investigators for eSignature.
  • Available on document types that require PI eSignature (typically noted on the form).
  • Examples:
    • 1572 or Equivalent
    • Acceptance of IB
    • Delegation of Authority
    • Protocol Signature Page

eSignature Tasks

To simultaneously send multiple documents for eSignature, see Multi-Document Workflows.

Sending Documents for eSignatures

1. Locate and select the document in the Library or eBinder.
2. Select the eSignature workflow from the Workflow Actions menu.
3. Select who should sign the document.
4. If available, add task instructions. These instructions will appear in the All and My Tasks notifications as well as on the document task ribbon.
5. Confirm or select a due date.
6. Select Start to begin the eSignature workflow.

Completing eSignatures

If you or another person at your site sends you a document to sign electronically, you’ll receive a notification in SiteVault and by email to complete the task.

1. Locate and select the document in the Library or eBinder. You can also access it by selecting the link in the notification email or from the My Tasks view in the Home tab of SiteVault.
2. Select Complete on the task.
3. Enter the required and any optional information in the dialog box.
4. Select Complete.

Viewing eSignatures on Documents

You can view an eSignature on a document from the Information panel while viewing a document.

1. Navigate to and open the document.
2. If necessary, expand the Information panel.
3. In the Signatures section, you’ll see the eSignatures on the document. Additionally, you can select the Signature Page link to view the signature page in a new browser tab.