You can upload study documents by sending them to a unique email address assigned to your study. Upon receipt, these documents are held as unclassified documents until they are classified by you, an administrator, or a member of the study team.
- To email documents to a study in SiteVault:
- An administrator must enable the feature for your study.
- The study status must not be Cancelled, Archived, or Archival in Progress.
- The sender must be a study team member or an administrator.
- The sender must send the email from the email address associated with their SiteVault account.
- Document Creation/Upload
- Attachments are uploaded as unclassified documents to the Study eBinder Document Inbox folder.
- Emails without attachments are uploaded as unclassified documents to the Study eBinder Document Inbox folder.
- Attachments that contain images or are 0 bytes are considered invalid and will not be uploaded.
- Individual file size limit is 4 GB. Total email size (including attachments) is 40 MB.
- The sender receives notification emails regarding the receipt of the email, a detailed confirmation summary, as well as any pertinent study or document-specific concerns (unexpected failures, invalid attachments, etc).
Email Documents to SiteVault
If an administrator has enabled the feature on the study, follow the steps below to email documents to SiteVault.
- Access Studies.
- Select the study.
- Select View Study Details.
- Copy the email address from the Study Inbox Email field.
- From the email account that matches your SiteVault user account, send study documents to the unique study email address copied in the last step. The email cannot contain additional recipients.
- You will receive notification emails regarding the receipt of the email, a detailed confirmation summary, as well as any pertinent study or document-specific concerns.
