# Copy Certification of Documents

Source: https://sites.veevavault.help/gr/sitevault/monitoring/site-copy-cert/

**Certified Copy of a Document Definition:** “A copy (irrespective of the type of media used) of the original record that has been verified (i.e., by a dated signature or by generation through a validated process) to have the same information, including data that describe the context, content, and structure, as the original.” - [ICH Guideline for GCP](https://database.ich.org/sites/default/files/E6_R2_Addendum.pdf)

SiteVault provides the option for documents to be classified as certified copies. It is up to the site/organization to determine which documents are required to be certified copies. A document is considered a copy of source if it has been downloaded from an electronic source or electronic health record (EHR) system or if it has been scanned before being uploaded to SiteVault. A document is considered an original source document if this is the file where the data was originally captured (for example, if a .DOCX file was completed during the visit).

[![Certified Copy Attestation](/gr/uploads/sitevault/images/help/sv-copy-cert-attestation.png) ](/gr/uploads/sitevault/images/help/sv-copy-cert-attestation.png)

## Certify as a Copy

A document can be certified as a copy during upload, while approving (finalizing), or after approval.

- Certify During Upload 
  - [Study eBinder](/gr/sitevault/eisf-ebinder/upload-final-wf/)
  - [Document Library](/gr/sitevault/eisf-ebinder/create-finalize-library/)

- Certify During Finalization 
  - [Study eBinder](/gr/sitevault/eisf-ebinder/finalize/)
  - [Document Library](/gr/sitevault/eisf-ebinder/create-finalize-library/)

- Certify After Finalization (approved) 
  - Study eBinder: Select **Perform Copy Certification** from the Document Actions menu.
  - Document Library: Select **Perform Copy Certification** from the All Actions menu.

[![Certified Copy Attestation](/gr/uploads/sitevault/images/help/sv-copy-cert-action.png) ](/gr/uploads/sitevault/images/help/sv-copy-cert-action.png)

## Identify a Certified Copy

The Certified Copy field confirms whether the document has been certified as a copy.

[![Certified Copy Field](/gr/uploads/sitevault/images/help/sv-certified-copy-field.png) ](/gr/uploads/sitevault/images/help/sv-certified-copy-field.png)

## Locating Certified Copies

Use the Certified Copy document field to locate documents that are classified as a certified copy. Add the Certified Copy column to the Document Library and eBinder tables (All Actions Menu \> Edit Columns). Certified copies will have a “Yes” or “True” in the Certified Copy field, depending on where you are searching.

### Library View

[![Certified Copy Column - Library](/gr/uploads/sitevault/images/help/sv-mon-certified-copy-lib-column.png) ](/gr/uploads/sitevault/images/help/sv-mon-certified-copy-lib-column.png)

### Study eBinder View

[![Certified Copy Column - Study eBinder](/gr/uploads/sitevault/images/help/sv-mon-certified-copy-ebinder-column.png) ](/gr/uploads/sitevault/images/help/sv-mon-certified-copy-ebinder-column.png)