# Delete Documents

Source: https://sites.veevavault.help/gr/sitevault/eisf-ebinder/delete/

## Overview

Draft and steady-state documents can be deleted from SiteVault. Site Staff users can delete **Draft** versions of documents that they have created. Site Administrators can delete any document, regardless of who created it or what state it’s in.

### Deleting vs. Changing Status to Superseded

- **Delete (Action):** An immediate file removal action used to clear out duplicates or fix creation errors.
- **Superseded (Status Change):** Requires updating the document’s state. Use only when a file is genuinely retired and should not be accessed.

 [Select here for an interactive demo.](https://app.arcade.software/share/DHnrOvYlegQ73AOAccFy) 

## Deleting a Draft Document

1. Open the document to delete.
2. Select the **All Actions** menu.
3. Select **Delete**. This action also deletes all versions (if they exist) of the document. If you only need to delete a specific version of the document, expand the **Version History** section of the document’s information panel, and select **Delete** from the actions menu for that version. Deletion of a Draft document is not captured in an audit trail.

## Deleting a Steady-State Document

**Who can complete this task?**
- Administrators

1. Open the document to delete.
2. Select the **All Actions** menu and select **Delete All Versions**.
3. In the dialog box, select a reason for the deletion, enter any optional comments, then select **Continue**. SiteVault closes the dialog box and removes all versions of the document while retaining the document’s audit trail for compliance purposes.

## Viewing Deleted Document Records and Audit Trails

**Who can complete this task?**
- Research Organization Administrators

1. To view deleted document records, navigate to the **Reporting \> Deleted Document Records** tab.
2. If you want to view additional details and access the audit trail for a record, select the link in the Details & Audit Trail column.
3. If you want to view the audit trail, expand the **Full Document Audit History** section and select the link for the audit trail.