# Payments

Source: https://sites.veevavault.help/gr/sitevault/ctms/fin-payments/

**Who can complete this task?**
- Administrators and Site Staff with the Financial Management Extended Permission

## Overview

Received payments are recorded in SiteVault and linked to the corresponding invoices and/or individual billable items. Invoice statuses are automatically updated to _Paid in Part_ or _Paid in Full_ based on payment activity. Billable items statuses are automatically updated from _Accrued_ to _Paid_ once added to a payment. You can remove a billable item from a payment by changing its status back to _Accrued_.

[![Create Payment](/gr/uploads/sitevault/images/help/ctms-finance-create-payment.png) ](/gr/uploads/sitevault/images/help/ctms-finance-create-payment.png)

 [Select here for an interactive demo.](https://veeva.share.arcade.software/share/3qGPytAXBXXMGKLM6kg9) 

### Create a Payment

To create a payment, complete the steps below:

1. Navigate to **Finance \> Budgets & Billing \> Select Study**
2. Select **Payments.**
3. Select **+ Create Payment**.
4. Enter the **Payment Number**.
5. Enter the **Payment Date**.
6. Enter the **Payment Amount**.
7. Select **Save**. You can add invoices to reconcile this payment or navigate away.

### Associate an Invoice or a Billable Item with a Payment

To associate an invoice or a billable item with a payment, complete the steps below.

1. Navigate to **Finance \> Budgets & Billing \> Select Study**
2. Select **Payments.**
3. Create a new or access an existing payment.
4. To **associate an invoice** with the payment, select **+ Billable Item \> By Invoice**
  - Select one or more **invoices** to associate with the payment.
  - Select **Save**. A tab for each invoice is added to the Billable Items section of the payment.
  - If the sponsor explicitly did not pay for one or more specific line items, you can manually change the item status back to _Invoiced_ to indicate an outstanding amount.

5. To **associate one or more billable items** with the payment, select **+ Billable Item \> By Item**
  - Select one or more items to associate with the payment.
  - Select **Save**. A Billable Items tab is added to the Billable Items section of the payment.

6. Select **Save**. The invoice status will update upon saving. 
  - **NOTE: All billable items on the selected invoice(s) will be marked as _Paid_.** Invoiced billable items that were not paid by the payment must be **manually changed back to _Invoiced_.**
  - The top section of the payment screen will display the _Applied_ Payment amount versus the Payment Amount. This helps you track how much of the received payment has been reconciled with billable items and highlights any remaining balance or overpayment for reconciliation with the sponsor.

[![Payment](/gr/uploads/sitevault/images/help/ctms-finance-payment.png) ](/gr/uploads/sitevault/images/help/ctms-finance-payment.png)

## Remove Invoices or Billable Items from a Payment

### Remove a Billable Item from a Payment

- **Billable Item Tab:** Change the status of the item from Paid to _Accrued_.

- **Invoice Tab:** Change the status of the item from Paid to _Invoiced_.

### Remove all Billable Items from a Payment

Select the **X** on the Billable Items tab to remove all items from the payment, reverting all associated items back to the _Accrued_ status.

### Remove an Invoice from a Payment

Select the **X** on the associated invoice tab to remove the entire invoice from the payment, reverting all associated items back to the _Invoiced_ status.