# Make Budget Current

Source: https://sites.veevavault.help/gr/sitevault/ctms/budget-current/

**Who can complete this task?**
- Administrators and Site Staff with the Financial Management Extended Permission

## Overview

Making a budget current activates the rates and billing rules for participant visits, site fees, and activities. Once all sections are complete and approved, you can update the budget’s status. Once a budget is set to Current, Vault automatically generates or updates Billable Items for eligible completed visits.

Note This action affects billable items and invoicing. Ensure all budget reviews are complete.

[![Make Budget Current](/gr/uploads/sitevault/images/help/ctms-budget-make-current.png) ](/gr/uploads/sitevault/images/help/ctms-budget-make-current.png)

## Make Budget Current

To update the budget’s status, a draft budget must exist and an effective date must be specified.

1. Navigate to **Finance \> Budgets & Billing \> Select Study \> Budget**
2. Select **Edit** associated with the budget to update.
3. Select **Current** from the **Status** field dropdown.
4. Select the effective date and if needed, update the Version Description.
5. Select **Save**. Budgets are version-controlled; if changes are required after saving, you can create a new draft based on the current version.
6. Automated recalculating occurs. Review the Recalculation Summary to identify skipped visits (see below).

### Automated Recalculation

When a budget becomes current, SiteVault automatically reprocesses participant visits to ensure billable items match the updated budget rates:

- **Process:** SiteVault attempts to recalculate all participant visits completed on or after the budget’s effective date.
- **Skipped Visits:** SiteVault recalculation will skip a visit if one or more of the billable items have progressed to _Paid_ or _Invoiced_. Skipped visits will require a **manual resolution**.
- **Locate Skipped Visits:** Once the background job completes, the user who set the budget to _Current_ receives an email and notification containing a link to the job summary file which lists the recalculation statuses.
- **Manual Resolution for Skipped Visits:** For each skipped visit identified, complete the steps below: 
  - Review the affected visit in CTMS.
  - Make invoice and item updates as needed (update status, remove from invoice, etc.).
  - Manually toggle the visit status from _Incomplete_ back to _Complete_ to trigger item recalculation.

Note Study Schedules and Budgets are versioned independently. When a new version of the schedule is made Current, billable items for participants will automatically generate based on the new schedule's activities, even if a new budget version is not created. However, **if a schedule change impacts the items you intend to bill for, or how much you should be paid, always create a new budget version**.