Manage event dates and times for participants in SiteVault.
Note Veeva ePRO is only available to sites conducting a study whose sponsor is utilizing Veeva ePRO in a Clinical Vault.
You can enter and update the actual dates and times for a participant’s study events (for example, First Dose Datetime) on the participant’s record. Based on your sponsor’s design for the study, one or more surveys and schedules may be related to the participant event on a participant’s record. You must enter the actual dates and times for those participant events in order for those surveys and schedules to be made available to the participant.
Entering Participant Event Dates and Times
After enabling ePRO for a participant, you must enter their actual event dates and times to begin their ePRO surveys and schedules. You can enter past and future dates and times.
To enter an actual event date and time for a participant, complete the following steps:
- On the study record page, select the participant from the participants list.
- Navigate to the participant events section and locate the event you’re entering.
- Double-click into the Actual Datetime field in the table and select a date and time.
- Click anywhere away from the field to save.
The actual event date and time you enter for the participant’s event may begin or end ePRO surveys and schedules based on your sponsor’s study design.
Updating Participant Event Dates and Times
You can update actual event dates and times for participants to make changes to their event dates and times or to correct mistakes made during initial date and time entry.
To update an actual event date and time for a participant, complete the following steps:
- On the study record page, select the participant from the participants list.
- Navigate to the participant events section and locate the event you’re entering.
- Double-click into the Actual Datetime field in the table and select a date and time.
- In the Enter Reason for Change pop-up, enter a reason for the updated date and time.
- Select Save.
The actual event date and time you enter for the participant’s event may modify the ePRO surveys and schedules made available to the participant based on your sponsor’s study design.
Removing Participant Event Dates and Times
You can remove actual event dates and times for participants if the date and time was entered in error.
- On the study record page, select the participant from the participants list.
- Navigate to the participant events section and locate the event you’re entering.
- Double-click into the Actual Datetime field in the table and delete the date and time.
- In the Enter Reason for Change pop-up, enter a reason for the removed date and time.
- Select Save.